Configure Your SMTP to Send Emails to Your Users!

At Form ASAP, we empower you to send emails for two key purposes:

• Notify yourself (the admin) when a user submits a form.

• Send a confirmation email to the user upon submission.

These email notifications can be easily enabled from the Form Settings page. However, before using these features, you need to configure your SMTP settings. Here’s a step-by-step guide to get you started!

How to Configure Your SMTP Settings

1. Navigate to SMTP Settings

   Go to the Settings menu, then select SMTP Settings.

2. Populate the Required Fields

   Fill out the following details:

   • Mail Host:

     • For Microsoft: smtp.microsoft.com

     • For Hostinger: smtp.hostinger.com

     • For Google: smtp.google.com

   • Mail Port: 587 (commonly used for secure connections)

   • Mail Username: The email address you’ll use to send emails.

   • Mail Password: The password for the email account you’ve specified.

   • Mail Encryption: Choose one of the following:

     • None

     • SSL

     • TLS

3. Save and Test Your Configuration

   After entering the details, save the settings and perform a quick test email to ensure everything is working properly.

Enabling Email Notifications

Once SMTP is set up, you can configure email notifications for your forms. Here's how:

1. Notify on Submission (For You)

This option allows you to receive an email when a user submits the form.

• Steps to Enable:

  • Open the form you want to configure.

  • Go to Form Settings.

  • Enable the option Notify on Submission (For You).

• Additional Fields to Configure:

  • Email Subject: Define the subject for the notification email.

  • Email Content: Use field placeholders to include user responses dynamically in the email.

  • To: Specify the recipient of the email. If left empty, it will default to the Mail Username specified in your SMTP settings.

  • CC: Add additional email addresses to receive a copy of the notification.

2. Submission Confirmation Email (For Users)

This option sends an email confirmation to the user who submitted the form.

• Steps to Enable:

  • Open the form you want to configure.

  • Go to Form Settings.

  • Enable the option Submission Confirmation Email (For Users).

• Important Notes:

  • If your form is anonymous, you’ll need to select an email field for sending confirmations.

  • For internal forms requiring login, the confirmation will be sent to the user’s registered email.

• Additional Fields to Configure:

  • Email Subject: Define the subject for the confirmation email.

  • Email Content: Use field placeholders to include user responses dynamically in the email.

With these configurations, you can seamlessly manage email notifications and improve user engagement on your forms. Take control of your email communications today with Form ASAP!